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Description |
Business Drivers |
Key benefits and features |
| I AST Archiving |
The most effective way of archiving and finding
e-mail. |
Too much time spent finding mail; no way of
cross-referencing mails; too many folders, sub-folders, sub-sub-folders,
etc..; saving of duplicate mails, saving the wrong mails. |
- InstantArchive™ Button
- Single-folder system
- No
lost mails
- Relief from over-filled inboxes
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| II AST Previewing and Prioritizing |
Spend less than 3 minutes to save 15 minutes every
day while maintaining clear priorities in your inbox. |
Most important mails are not always prioritized; no
clear overview of inbox; unwanted mail pollutes the inbox for longer than it
needs to. |
- Do first things first
- Non-prioritized mails are
separate from prioritized mails
- Preview mails while getting things done
rather than haphazardly clicking on mails you think might be important
- All
mails prioritized
- Trustworthy and complete system
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| III & IV AST Processing and Planning |
Mail is handled the least amount of times, with the
most results; differentiation between important and urgent; keeping track of
threads; notating next actions and deadlines directly on mails. |
Frustration and stress builds if we are constantly
reminded of what we need to do, but procrastinate because there is no easy
way of initiating bite-size steps towards completing our goal. |
- Take notes and plan due dates directly in your inbox
- New and Due view shows mails that have recently arrived as well as
mails due today. Mails planned for the future are filtered out allowing
you to focus on what you can, not what you can't do
- All E-mails view is
sorted by any parameter: sort by Next Action to batch your work instead of
wasting time with multi-tasking, sort by due date to create a clear overview
of future e-mail activities
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| V E-mail Etiquette and Clarity |
Your company values and ideals, regarding e-mail,
are communicated in the most effective way; E-mails are precise and
sent to the relevant persons; There is less Cc:ing and far fewer
misunderstandings. |
Time and energy is wasted on poorly written mails
with inadequate subject lines and without proper form; overly Cc:ing
colleagues slows performance. |
- Learn how to properly address colleagues
- Understanding Internal vs. External subject lines
- General etiquette issues
resolved
- Communication and flow is optimized
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