What is LeanMail?

LeanMail is an end-to-end, customizable solution comprising six Protection Plans for all aspects of managing email.

Imagine having a personal assistant that separates the essential from the non-essential email, then prioritizes and plans your mails - so that whenever you're in your inbox you're always working according to your priorities: urgent matters are always handled before matters that can wait.

The dream

You are in complete control of your inbox. 
Never late. Never missing important mails.  
You have complete control of projects and everything else that flows through your inbox.

On top of that, you find everything you're looking for in a flash, whether it's the four mails for your Monday meeting, all HR related mails from Louise, the three spreadsheets you need to take up with your boss at 3:00 today - nothing more than a couple of clicks away.  

In other words, everyone's dream inbox.  An impossible dream?  Click here

LeanMail Protection Plans

What if you could remove 25-50% of the time spent managing email and replace it with sales or customer service?  What if that resulted in lowered stress, employee satisfaction, better sales results and happier customers?

Why this is relevant to your organization

We don't know exactly what they do the rest of the time, but we're pretty sure that at least 1/3 of your employee's day is spent managing email - and for good reason.  Email is a fantastic tool when used appropriately.

Most organizations believe that managing email is a personal productivity issue.  As a matter of fact if you ask around you'll find that no one in your organization is in charge of ensuring that this third of your day is managed well.  No one.  That's probably why no one is racing to put out this fire - and it is raging (calculate the cost of mail in your organization).

Approximately 20-50% of the time you spend managing email is wasted time — even if you consider yourself to be exceptional.

Potential improvement perspective

Shaving off almost one minute of pit-stop time from one minute and eight seconds seemed almost miraculous in 1990.  They then shaved off another 400% just a few years later.  So if you think you and your teams are efficient enough with email, you probably haven't gotten behind the wheel of LeanMail.  


Myth 1.  Any improvement will be incremental and therefore not worth the time and effort.
Atrendia guarantees a minimum of a 30% increase in productivity.  How can we guarantee such a high percentage?  Because we know from our business cases that we can always achieve a minimum of 30% improvement.

Myth 2.  Our employees want the freedom to process mail their own way.  
99.1% of the people we train buy in immediately.  Why?  Because it's so simple and easy to use with enormous benefits for them.

Myth 3.  The improvements won't convert to profitability.
We are happy to make an offer based solely on whatever KPI's you decide upon.

Myth 4.  There is no one size fits all fix for email.  
Actually, you're right.  That's why we have customized modules to ensure that we are attacking your specific problems instead of offering generic tips and tricks:

Don't believe us. Believe our customers.

Important links

How to get started

1. As we have done with many small to global organizations in the past, we begin by exposing how the current way of working with email (even with the very latest MS technology) is unable to meet acceptable standards — not just from a user perspective, but more importantly from the customer (internal and external) perspective.  For most leaders, the effects of a poorly managemened inbox are latent, so getting to this point may require some coaching or coaxing.

Download a free copy of our email audit example here.

2. Once there is agreement that this is not a superficial “productivity” problem, but one that has strategic consequences (remember that is difficult to see without the first step due to its latency), a pilot is run in order to demonstrate what a future or preferred state looks like.  At this point we have a business case as well as a benchmark to compare with the current state.  Now, the choice of whether or not to move forward should be crystal clear. 

Did George send you?

If George Trachilis from the Lean Leadership Institute sent you, enter the code that he gives you in the message area and you'll get a 10% discount on LeanMail when you decide to purchase. (First time individuals only)

Contact us today

Your form did not fulfill all the following criterias: All mandatory fields (marked with asterisks) must be filled, and the field contents must be valid.
You must fill out all mandatory fields (marked with asterisks).
Your email address is invalid.
An attachment has a wrong file type.
  • Name*
  • Email*
  • Phone
  • Company
  • Message*
  • * mandatory

Calculate your current cost

Powered by Typeform

Click to see the numbers for 2014

LeanMail is part of a suite of products concerning how we interact with email.

Meet your new personal assistant

Well, no.  Actually LeanMail is not some virtual avatar whirling about - it's you who still does the work, but with the help of state-of-the-art productivity software.

LeanMail leverages the best parts of you and the best parts of technology.

You're good at:

  • coming up with ideas
  • what priority to give things
  • deciding what to do next
  • understanding how urgent something is

Technology is good at:

  • helping you keep things in order
  • reminding you of your deadlines
  • filtering out what you don't need to see
  • sorting information in different ways to help you have an overview
  • creating workflows to ensure that you get your work done - especially the things you value most

LeanMail puts the best of both worlds together in the simplest easy-to-learn format possible. It enables you to convert a world of mail mayhem into the dashboard of your dreams.

Our most often asked question: can't you just reconfigure Outlook to do these things?

First, the quick answer is no.  Less than 10% of what comprises our add-in could be self-programmed by an Outlook user.  Second, even our own add-in cannot fix the problem because it is not a problem that can be solved by a tool alone.  

Just as a car is fairly useless without a steering wheel, brakes, a chassis, four wheels and a motor, managing your inbox effectively and efficiently requires four main components: 

  • a methodology that works in all instances, 
  • a proper mindset; 
  • training that takes change management into serious consideration, and finally; 
  • a tool that facilitates both the process and the habit-forming.

Let's face it, if it were as simple as implementing a tool, we'd all be using it by now.

If the change management piece scares you, think about this: 99,1% of the people who go through our training are convinced that it is a much better way of working than their old system (or non-system).

Powered by Typeform

Benefits for you and your organization

For your organization

  • Save up to half your time on email processing
  • Transparency via dashboard overview
  • Use of existing MS Outlook software with LeanMail Add-in
  • Removal of bottle-necks
  • High ROI (10% or more of your total employee cost)
  • Immediate and lasting results
  • Minimal “hands-on” training time needed
  • Shared inbox option
  • Optimized, systematic archiving system, which includes the LeanMail InstantArchive™ Button
  • Training in Lean Management and The Seven Habits of Highly Effective People supported

For your IT department

  • Reduction of 95% or more of the mails in each user's inbox
  • An end to calls to the helpdesk asking for more server space
  • An opportunity to align the way in which employees store mails
  • Does not interfere with any other software
  • Client based
  • Easy to roll out 
  • Works on WTS, Citrix
  • Works with all languages